Required Documentation
Every year, owners and managers of affordable rental housing funded through Kentucky Housing Corporation (KHC) are asked to prepare and submit an Annual Performance Report (APR) packet by April 1 for the previous calendar year.
These requirements affect all affordable rental housing programs that submit APRs to KHC’s Compliance Department, including projects allocated Housing Credits, Section 1602 Exchange, TCAP, Risk-Sharing, HOME, SMAL, AHTF, and HTF.
Tenant Data Certification System (TDCS)
To decrease costs, the Owner’s Annual Certification of Compliance, all tenant data, and the Annual Operating Expense Form are required to be submitted through KHC’s Tenant Data Certification System (TDCS).
Tenant data must be updated and maintained in TDCS each month by the 15th of the following month. Missing household certifications will create an issue when submitting the APR report and could result in late fees.
[ALERT: Warning]
Once you have submitted the report, please log out of TDCS and log back in to confirm the report was submitted by viewing your name and date of submission.
Exemption for SRO Units
Currently, TDCS is unable to accommodate projects that consist entirely of Single Room Occupancy (SRO) units. These projects cannot use TDCS to enter tenant data; however, they must still use TDCS to submit the APR Packet and pay fees.
Reporting Details and Fees
Management Company Information
Changes in management company information must be submitted through the Management Update Information Form, which is located within TDCS.
Failure to submit changes may prevent KHC from releasing project information to the new managing company.
Multifamily Compliance Fee Structure
The Compliance Monitoring Fee Schedule includes instructions for payments to KHC. The Annual Monitoring Fee is only applicable to projects with an allocation of Housing Credit or Risk Sharing.
The following fees are in addition to any Annual Monitoring Fee due, regardless of funding source:
- Late Fee
Applies to any APR packet, regardless of funding source, submitted after April 1st. No exceptions. - Data Entry Fee
Applies to any packet in which the Rental Building Status Report, Annual Operating Expense Information, and/or Vacancy Calculation forms are submitted via email or paper copy. - Paper Submission Fee
Applies to any packet in which the Owners Annual Certification of Compliance is submitted via paper copy.
Annual Performance Reporting Certification
The Annual Performance Reporting packet is accepted by KHC as the owners' signed sworn affidavit of certification that information being submitted is accurate and true.
A desk review of APR packets may be conducted. Should non-compliance be noted, the owner/management company will be notified and given a correction period. Failure to adequately respond may result in the IRS being notified of non-compliance, recapture of funds, or denial of future funding requests.
Verification Forms
Find all required tenant income certifications, affidavits, checklists, and other verification forms in our central compliance library.