RFP - Water Source Heat Pumps

​​​Kentucky Housing Corporation (KHC) needs 10 water source heat pumps to replace its existing McQuay water source heat pumps. KHC will enter Competitive Negotiations with any Bidder that is deemed a Responsible and Responsive Bidder to this RFP.

KHC is the state housing finance agency and a political subdivision of the Commonwealth of Kentucky. Created by the General Assembly in 1972, KHC's mission is to invest in quality housing solutions for families and communities across Kentucky.

Services Requested

​Scope of Work

  • Remove ceiling tiles and grid.
  • Shut off power to unit.
  • Disconnect electric, loop piping, supply duct, and control wiring.
  • Remove existing water source heat pump.
  • Install new water source heat pump.
  • Connect existing electric, loop piping, supply duct, and control wiring.
  • Start and check operation.


  1. Services must be performed during evenings after 5:00pm ET/Weekends/Holidays.
  2.  Services requested must be done so with minimal interruption to KHC staff during business hours of Monday-Friday 8:00am to 5:00pm Eastern Standard Time to maintain a comfortable working environment and avoid any interruptions to HVAC systems during the aforementioned business hours.
  3. Work performed to be completed by December 31, 2021.
  4. Water source heat pumps located on the Second Floor of the East Wing in Kentucky Housing Corporation's Main Building located at 1231 Louisville Road, Frankfort, KY 40601. 
Additional Information​

  1. The contract will be for no longer than one year with the possibility of 2 one-year renewals, at the sole discretion of KHC.
  2. Each Bidder shall carefully examine the requirements and items requested.
  3. The failure of any Bidder to receive or examine any form, instrument, or document, or to acquaint themselves with this RFP or attend the pre-bid meeting discussed below will in no way relieve the Bidder from any obligation with respect to its Proposal.
  4. Bidder shall submit only one Proposal for Services. Multiple proposals will not be accepted.

​For complete details to submit a proposal, please read the full RFP - ​Water Source Heat Pumps​​​​​.​

Questions Regarding the RFP

Any questions posed by Bidders prior to the response deadline must be submitted in writing or by electronic mail to: Bradley McLennan, Kentucky Housing Corporation, 1231 Louisville Road, Frankfort, KY 40601; bmclennan@kyhousing.org; or via phone at 502-564-7630, extension 292. Bradley McLennan will determine whether the response could have a material effect on the Bidder's proposal. If so, both the question and response will be posted on KHC's website for all potential Bidders to view. If not, the response will be made only to the questioner. In either case, the file will be documented to reflect the result.

Submission of Proposals

Proposals must be submitted electronically, preferably in a single PDF document, via email, no later than the time indicated below. See Section 3 of Exhibit B regarding the Kentucky Open Records Act and exemptions thereto.​​

Please direct the proposals to the attention of:

​Bradley McLennan
Technology Services
Kentucky Housing Corporation
Subject line to read: Water Source Heat Pump RFP

Proposals must be submitted electronically, preferably in a single-document PDF, via email to no later than 5 p.m. ET, Wednesday, October 6, 2021.

Proposals received after the stated deadline will NOT be accepted or reviewed for selection, unless Respondent can provide evidence that the cause of the delay was beyond Respondent’s control. The Purchasing Officer will make a final determination as to whether to consider the Proposal.​

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© Kentucky Housing Corporation
For more information, please contact:

Kentucky Housing Corporation
1231 Louisville Road, Frankfort, KY 40601
502-564-7630; 800-633-8896 (KY only); TTY 711
Equal Housing Provider