RFP - Assistance with PBCA Bid

Kentucky Housing Corporation (KHC) is seeking assistance with the preparation and response of a bid submission to an anticipated procurement by the United States Department of Housing Urban Development (HUD) for the program currently known as the Performance-Based Contract Administrator (PBCA) Program. KHC may enter into Competitive Negotiations with any Bidder that is deemed a Responsible and Responsive Bidder to this Request for Proposals (RFP).

KHC is the state housing finance agency and a political subdivision of the Commonwealth of Kentucky.  Created by the General Assembly in 1972, KHC's mission is to invest in quality housing solutions for families and communities across Kentucky. 

Therefore, KHC solicits proposals for a range of technical assistance as outlined in the “Scope of Work" section of this RFP.

Summary

​​KHC currently administers the U.S. Department of Housing and Urban Development (HUD) Section 8 program for project-based rental assistance through an Annual Contributions Contract (ACC) for the Commonwealth of Kentucky.   HUD recently issued a Request for Information Market Research Draft Solicitation (Solicitation No. 86614622R00001), indicating it plans to rebid such contracts.

  1. Services will be required on an as-needed basis to review any further HUD draft solicitations as well as any final solicitations or procurements and assist KHC in preparing its response. 
  2. Interested Bidders will be asked to assist KHC with preparing a response to HUD's procurement and ensure federal procurement requirements, including due dates, are met.
  3. Submission of a proposal to KHC will constitute certification that the Bidder is competent to perform the requirements outlined in this RFP. ​

Services Requested: Scope of Work

KHC is seeking Proposals from Responsible and Responsive Bidders to provide consulting services to assist staff in preparing a response to HUD's solicitation for the program currently known as Performance-Based Contract Administrator (PBCA) Program. The Bidder's plan must include the goals, objectives, and action steps that will assist KHC in creating a successful response to the solicitation.

KHC does not seek a proposal to independently complete a rebid on KHC's behalf. Rather, KHC seeks assistance with the preparation of a competitive and compliant bid.

Areas of requested support include, but are not limited to, the following:

    1. ​​​Demonstrated familiarity and understanding the PBCA program in general; including KHC, HUD, and property owner responsibilities. Additional experience or knowledge of RAD transactions and properties is desired. 
    2. The HUD solicitation may require compliance with the Federal Acquisition Regulation (FAR) and the Competition in Contracting Act (CICA). Bidders must therefore have significant knowledge of FAR and CICA requirements, applicable requirements and procedures of the U.S. Government Accountability Office (GAO) and have demonstrated experience assisting prospective contractors with federal bid submissions.
    3. Bidders must have knowledge of HUD's Acquisition Regulations (HUDAR) and all other applicable HUD procurement requirements, processes, and systems. Bidder must be familiar with these federal systems to assist KHC with performing any necessary registration or pre-application requirements; and to plan, develop, and execute a competitive bid submission.
    4. The selected Bidder may be required to participate in conference calls, webinars, meetings, and industry days (if announced) hosted by HUD, KHC, or any association or working group to which KHC may belong.
    5. The selected Bidder will assist KHC in the drafting of bid materials and the packaging and presentation of such materials so as to enable KHC to respond appropriately to the solicitation.
    6. It is unknown when HUD will release any additional draft or final solicitations; therefore, time will be of the essence in the performance of the engagement, as will availability of the Bidder.
    7. The successful Bidder may not simultaneously represent or materially assist any competitor of KHC in the above-described procurement activity.
    8. In the event of a dispute, KHC may require the selected Bidder to assist KHC with any potential appeal action and/or protest to the HUD final solicitation or selection. ​​

    Additional Information

    1. If Bidder is selected to perform the services, such selection will be contingent on Bidder providing evidence of certification that the Bidder is qualified to do business in the Commonwealth of Kentucky, is registered as active and in good standing with Kentucky's Secretary of State, and if necessary, is licensed to perform business in the Commonwealth of Kentucky. See http://www.sos.ky.gov.

      Provide the Certificate of Insurance indicating commercial general, auto, professional and workers' compensation insurance and the amount of coverage.

    2. Submit a completed “Bidder Acknowledgments and Certifications" form as provided in Exhibit A. 
    3. Submit a completed “Certification of Independent Contractor" form as provided in Exhibit B. 
    4. Submit a completed “Acknowledgement of Contract Provisions" form as provided in Exhibit C.
    5. If the Bidder claims preference as a resident of the Commonwealth Bidder must provide evidence that the Bidder is authorized to transact business in the Commonwealth and has for one year prior to and through the date of this RFP advertisement period made payments to the unemployment insurance fund and maintained a Kentucky workers' compensation policy.

    ​Each response to this RFP must include and address each of the above items.  Failure to comply with the requirements of this RFP may result in the response not being evaluated.

    For complete details to submit a proposal, please read the full RFP - Assistance with PBCA Bid​.

    Questions Regarding the RFP

    Any questions posed by Bidders prior to the response deadline must be submitted by electronic mail to: Lori Davis at LoDavis@kyhousing.org who will determine whether the response to the question(s) could have a material effect on Bidder’s proposal. If so, both the question and response will be posted on KHC’s website for all potential Bidders to view. If not, the response will be made only to the questioner. In either case, the file will be documented to reflect the result.

    Questions must be submitted by 3 p.m. ET Friday, September 30, 2022.

    Submission of Proposals

    Proposals must be submitted electronically, pref​​erably in a single PDF document, via email, no later than the time indicated below. See Section 3 of Exhibit A regarding the Kentucky Open Records Act and exemptions thereto.​

    Please direct the proposals to the attention of:

    Lori Davis
    LoDavis@kyhousing.org

    Subject line to read: PBCA Consulting Services – RFP Response​


    Proposals must be submitted electronically, preferably in a single-document PDF, via email to no later than 5 p.m. ET Wednesday, October 5, 2022.

    Proposals received after the stated deadline will NOT be accepted or reviewed for selection, unless Bidder can provide evidence that the cause of the delay was beyond Bidder's control. The Purchasing Officer will make a final determination as to whether to consider the Proposal. 

    In submitting a response, Bidders affirm that, to the best of their knowledge, there exist no conflicts of interest between them and KHC or its employees as defined by all applicable Kentucky Revised Statutes and KHC ethics and compliance policies and procedures.

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    © Kentucky Housing Corporation
    For more information, please contact:

    Kentucky Housing Corporation
    1231 Louisville Road, Frankfort, KY 40601
    502-564-7630; 800-633-8896 (KY only); TTY 711
    Equal Housing Provider