Invitation to Bid - Breakroom and Restroom Remodel

​Kentucky Housing Corporation (KHC) is soliciting bids for breakroom and restroom renovations. KHC will enter Competitive Sealed Bidding with any Bidder that is deemed a Responsible and Responsive Bidder to this Invitation to Bid. 

KHC is the state housing finance agency and a political subdivision of the Commonwealth of Kentucky.  Created by the General Assembly in 1972, KHC's mission is to invest in quality housing solutions for families and communities across Kentucky.

Services Requested

Services are to be provided as follows:

  • Demolition Keynotes
    • Coordinate all items to remain with KHC staff.
    • Coordinate all demolition with new work. Additional demolition may be required to complete new work.
    • Remove all toilet fixtures, equipment, and accessories. Store equipment and accessories. Coordinate with KHC staff for reinstallation if applicable.
    • Remove existing counter, sinks, mirrors, and accessories. Coordinate with property owner for reinstallation if applicable.
    • Remove all existing floor and wall tile. Patch and repair existing surfaces as required for new tile installation.
    • Repair and patch all surfaces adjacent to demolition work, and affected by the work, to match existing.
    • Dispose of all demolished material in an acceptable manner according to all applicable laws, regulations, and requirements.  
  • Architectural Keynotes
    • Dimensions are to finished surface. Field verify all conditions and dimensions prior to starting work and notify KHC staff immediately if discrepancies are found between contract documents and actual field conditions.
    • Where a fix dimension is shown on an accessible fixture or accessory, that item shall be installed exactly as dimensioned.
    • Coordinate equipment work with manufacturers and suppliers to insure proper rough-in clearances for installation, use and maintenance.
    • Protect existing surfaces to remain that are not included in scope of work, but that are within areas of construction activity.
    • Patch, repair, and restore existing finishes and surfaces to “As New Condition" as required to match surrounding materials or to provide appropriate substrate prior to installing new finishes. Areas noted to be patched or repaired on the drawings are given for reference and shall not be interpreted to limit the scope of work.
    • Verify mounting heights of accessories, equipment, door hardware, casework, etc., and provide solid support wood blocking fastened to framing members as required to support weight and use of items.
    • Where mounting heights are not indicated, mount items in accordance with recognized industry standards. Coordinate locations with manufacturer or supplier and refer mounting height questions with KHC staff for interpretation.
    • Ensure proper operation of ALL plumbing, electrical, and mechanical systems.
  • Ceiling Keynotes
    • See room finish schedule and finish material schedule for additional ceiling information.
    • Coordinate light fixture types and quantities with KHC staff.​
  • Finishes Keynotes
    • Paint all new and existing door frames in areas of new work.
    • Paint all new and existing grillers to match color of surrounding wall.
    • Finish soffits and bulkheads to match surrounding surfaces. Paint vertical surfaces with surrounding wall color and horizontal surfaces with ceiling paint color.
    • Extend all finishes behind fixed equipment including casework.
    • Align floor transitions at door locations with the centerline of the door.
    • Extend all flooring under knee spaces and counters.
    • All walls to receive field paint.
    • Use sealant in place of grout at inside corner of tile walls.
  • Material Schedule Keynotes
    • KHC will supply a Renovations Packet at the Pre-Bid Meeting for the contractor to adhere to for the renovations.
    • The Renovations Packet will contain a materials schedule for manufacturer information, product names, model numbers, sizes, and finish colors that will be only used for the renovations.
    • The Renovations Packet will contain Architectural Designs for the breakroom and restroom renovations.
  • Contractor Keynotes
    • Bidder shall furnish all labor, materials, supplies, tools, appliances, equipment, devices, etc. needed to perform renovations.
    • Renovations are to be done so with minimal interruption to KHC staff during the hours of 8:00am to 5:00pm. Monday through Friday and the weekends, if needed.
    • Contractor must supply a start date and a completion date for the renovations.

Additional Information​

  • The contract will be for no longer than one year with the possibility of 2 one-year renewals, at the sole discretion of KHC.
  • Each Bidder shall carefully examine the requirements and items requested.
  • The failure of any Bidder to receive or examine any form, instrument, or document, or to acquaint themselves with the Services or location will in no way relieve the Bidder from any obligation with respect to its Bid.
  • Bidder shall submit only one Bid for Services. Multiple bids will not be accepted.

​For complete details to submit a proposal, please read the full Invitation to Bid -​ Breakroom and Restroom Remodel​.

Bidders are required ​to attend a mandatory pre-bid meeting at KHC at 10 a.m. Wednesday, September 14​​, 2022. This meeting will be followed by walk-through of the area to inspect the site for all general and local conditions that may affect the Bid and make all evaluations and investigations necessary for a full understanding of any difficulties which may be encountered in performing the Services and conduct all field measurements at that time, if necessary.

Questions Regarding the RFP

Any questions posed by Bidders prior to the response deadline must be submitted in writing or electronic mail to: Bradley McLennan, Kentucky Housing Corporation, BMcLennan@kyhousing.org, or 1231 Louisville Road, Frankfort, KY 40601; or via phone at 502-564-7630. Bradley McLennan will determine whether the response could have a material effect on the Bidder's proposal. If so, both the question and response will be posted on KHC's website for all potential Bidders to view. If not, the response will be made only to the questioner. In either case, the file will be documented to reflect the result. 

Questions must be submitted by 5 p.m., ET, on Friday, September 23, 2022.

Submission of Proposals

Proposals must be submitted electronically, pref​​erably in a single PDF document, via email, no later than the time indicated below. See Section 3 of Exhibit A regarding the Kentucky Open Records Act and exemptions thereto.​

Please direct the proposals to the attention of:

Lori Davis
LoDavis@kyhousing.org
Legal Services and Compliance
Kentucky Housing Corporation
Subject line to read: KHC Renovations – Invitation to Bid​

Proposals must be submitted electronically, preferably in a single-document PDF, via email to no later than 5 p.m. ET Friday, September 30, 2022.​

Proposals received after the stated deadline will NOT be accepted or reviewed for selection, unless Respondent can provide evidence that the cause of the delay was beyond Respondent’s control. The Purchasing Officer will make a final determination as to whether to consider the Proposal.​



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© Kentucky Housing Corporation
For more information, please contact:

Kentucky Housing Corporation
1231 Louisville Road, Frankfort, KY 40601
502-564-7630; 800-633-8896 (KY only); TTY 711
Equal Housing Provider