Performance-Based Contract Administration (PBCA)
There have been many changes to the PBCA contract for Kentucky. Although Kentucky Housing Corporation was originally awarded the contract for the state of Kentucky on July 1, 2011, the U.S. Department of Housing and Urban Development (HUD) found that the legal battles over the award decisions were just beginning. On August 11, 2011, HUD announced that all contracts that were contested would now be pulled back until HUD could release a new proposal. While we are waiting for further information to be released from HUD, they have offered and we have executed a contract extension that expires March 31, 2014.
During this interim period, HUD has made some changes to KHC's responsibilities under this contract. We have been instructed to suspend all on-site reviews while we are under this extension period. KHC staff will also no longer be responsible for following up on REAC inspections and any Exigent Health and Safety items. We will notify our partners when KHC will again pick up the responsibility of conducting these activities or as more information becomes available to us. We want to encourage owners/agents to continue their own review of management policies and procedures and keep up to date with the latest HUD changes.
There are many ways to stay prepared and up to date. KHC recommends the following:
- Review the updated version of HUD Form 9834. This form is used to conduct management and occupancy reviews (MORs) and report findings. Reviewing this form can help you be better prepared for when MORs resume.
- Conduct a random review of your files for mistakes and follow through to ensure corrective actions are taken.
- Keep your certification status and training on EIV current! Make sure you stay on top of any new notices dealing with EIV and ensure files and reports contain the appropriate information.
- Review your Tenant Selection Plan and House Rules to include information concerning EIV and the Bedbug issues. Have you read the latest HUD Notice on Bedbugs? Do you have policies in place for how to handle bedbugs at your property?
- Make sure all your forms, leases and letters are current and up to date.
- Review your Affirmative Fair Housing Marketing Plan and update if necessary.
- Check your waiting list; make sure it is updated and any comments are noted. Make sure it is a “true” waiting list and that you don’t have applicants listed from two years ago that you have not heard back from.
These are just some of the ways you can stay prepared and ensure you are in compliance with HUD requirements.
If you have questions about Occupancy and or REAC Inspections with EH&S, please contact your HUD Project Manager during this interim.