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Request For

RFP-VAV Units and Heat Pumps


VAV Units and Heat Pumps

Kentucky Housing Corporation (KHC) needs replacement of some Variable Air Volume (“VAV”) units with hot water reheat and heat pumps. KHC will enter Competitive Negotiations with any Bidder that is deemed a Responsible and Responsive Bidder to this RFP.

KHC is the state housing finance agency and a political subdivision of the Commonwealth of Kentucky. Created by the General Assembly in 1972, KHC’s mission is to invest in quality housing solutions for families and communities across Kentucky.

Services Requested

KHC needs up to 14 new VAVs, fan powered air terminal units and installation. All new VAV units and parts must be:
  1. Controlled by a stand-alone thermostat furnished by installer;
  2. Used from the water control valve including the valve to the new unit;
  3. Appropriately sized according to the current unit; and
  4. Provided with a warranty for the unit and installation and KHC will retain rights to these warranties.
The first 6 units are to be installed by December 15, 2020 and the remaining 8 units to be installed by February 15, 2021.

KHC also needs 4 new heat pumps, installation, and replacement of existing lines. The heat pumps must be:
  1. Two (2) outside Amana heat pumps with 16 seer rating;
  2. Two (2) indoor natural gas Amana furnaces with 95% efficiency;
  3. Specifications to be similar to those currently at KHC’s location; and
  4. Appropriately sized according to those currently at KHC’s location.

The two heat pumps are to be installed and the existing lines to be replaced by Tuesday, December 1, 2020.

For complete details, please read the full RFP for VAV Units and Heat Pumps.

Additional Information

  1. Each Bidder shall carefully examine the requirements and items requested.
  2. The failure of any Bidder to receive or examine any form, instrument, or document, or to acquaint themselves with the VAV System Units with hot water reheat RFP will in no way relieve the Bidder from any obligation with respect to its Proposal.
  3. Bidder shall submit only one Proposal for Services. Multiple proposals will not be accepted.

Submission of Proposals
Proposals must be submitted electronically, preferably in a single PDF document, via email, no later than the time indicated below. See Section 3 of Exhibit A regarding the Kentucky Open Records Act and exemptions thereto.

      To: Tracy Carroll
            Business Logistics
            Kentucky Housing Corporation
            Subject Line to Read: VAV Replacement Project Proposal

Proposals received after the deadline will not be accepted or reviewed for selection, unless the Bidder can provide evidence that the cause of the delay was beyond the Bidder’s control. The Purchasing Officer will make a final determination as to whether to consider the Proposal.

Proposals must be received by 5 p.m., ET, on Monday, September 28, 2020.