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Request For

Invitation to BID - Janitorial Services

Invitation to Bid

Janitorial Services

Kentucky Housing Corporation (KHC) is soliciting bids for janitorial services. KHC will enter Competitive Sealed Bidding with any Bidder that is deemed a Responsible and Responsive Bidder to this Invitation to Bid.

KHC is the state housing finance agency and a political subdivision of the Commonwealth of Kentucky. Created by the General Assembly in 1972, KHC’s mission is to invest in quality housing solutions for families and communities across Kentucky.

Services Requested

  • Services are to be provided as follows:
    • Daily Cleaning – All locations
      • Empty waste and recycling receptacles, replace liners, and deposit in provided dumpster. Wash receptacles as needed.
      • Vacuum all carpets and mats, including elevator and internal staircases.
      • Vacuum and sweep all hard floors.
      • Dust all open areas on horizontal surfaces of desks, chairs, tables, and other furniture.
      • Damp wipe all horizontal surfaces with disinfectant.
      • Mop all hard floors with disinfectant, including internal staircases.
      • Remove cobwebs as needed from all areas.
      • Remove fingerprints and marks from around light switches and door frames.
      • Clean glass doors and all internal glass.
      • Polish all brass and bright work on doors and cabinets.
      • Spot clean walls and painted surface.
    • Daily Cleaning – Kitchen, breakrooms, and washrooms
      • Stock toilet tissue, hand towels, hand soap, and seat liners.
      • Empty waste and recycling receptacles, replace liners, and deposit in provided dumpster. Wash receptacles as needed.
      • Clean and polish mirrors.
      • Wipe hand towel dispensers and hand dryers.
      • Wipe down doors and sills – remove all dust and prints.
      • Clean and sanitize all basins. Polish all bright work.
      • Dust partitions, tops of mirrors, and frames.
      • Remove splash marks from walls and partitions around basins.
      • Mop clean restroom and kitchen floors with disinfectant.
      • Wipe down elevator and hand railing on staircases.
      • Spot clean internal glass.
      • Toilets and urinals to be cleaned and disinfected inside and out.
      • Wash dishes in kitchens, to include coffee pots, cups, etc.
    • Monthly Cleaning
      • Vacuum all vents and chairs.
    • Quarterly Cleaning
      • Spray buff all floors, except the Main Building West Wing restrooms.
  • Services are to be provided at the following KHC locations:
    • Main Building - 1231 Louisville Road - 38,000 gross sq. ft.
    • West Annex - 1231 Louisville Road - 9,051 gross sq. ft.
    • East Annex - 1221 Louisville Road - 2,400 gross sq. ft.
    • Residential Energy Efficiency - 600 Warsaw Street - 6,000 gross sq. ft.
  • Bidder shall furnish all cleaning supplies and trash can liners, as well as all labor, materials, supplies, tools, appliances, equipment, devices, etc. needed to perform services.
  • Services are to be performed between the hours of 5:30 p.m. and 9:30 p.m., Monday through Friday, and on the weekends, as needed.

For more details and requirements, please review the full Invitation to Bid for Janitorial Services.

Notice to Bidders
There will be a mandatory onsite pre-bid meeting scheduled for Wednesday, May 15, 2019, beginning at 9:30 a.m. ET, at KHC at 1231 Louisville Road, Frankfort, Kentucky, 40601. This meeting will be for KHC to provide additional details not included in the invitation to bid, as well as to answer any questions/clarifications from any prospective bidders, followed by a walk-through of the area to inspect the site for all general and local conditions that may affect the Bid and make all evaluations and investigations necessary for a full understanding of any difficulties which may be encountered in performing the Services and conduct all field measurements at that time,
if necessary. Upon arrival, please check in at the main entrance and our team will escort you to the assigned conference room.

Submission of Bid

  • Bids must be submitted electronically, preferably in a single-document PDF, via email, no later than the time and date indicated below. See Section 3 of Exhibit A regarding the Kentucky Open Records Act and exemptions thereto.
  • Subject line to read: Janitorial Services – Invitation to Bid
  • Bid must be submitted on the unaltered Bid Form attached and have all blank spaces completed and the Bid stated in both writing and figures.
  • Bids received after the deadline will not be accepted or reviewed for selection unless the Bidder can provide evidence that the cause of the delay was beyond the Bidder’s control. The Purchasing Officer will make a final determination as to whether to consider the Bid.
  • Bid must be received by 5:00 p.m. ET, on Wednesday, May 22, 2019.