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Kentucky Housing Corporation has recently updated the contact information for the Housing Choice Voucher (HCV) program. All phone calls should be directed to 502-963-0466. You may also contact us by email, please visit the Contact Us page for HCV program specific email contacts.

Project-Based Contract Administration

HAP Reports System

HAP Reports System (HRS)

Welcome to the Housing Assistance Payments (HAP) Reports System.

Current users may login using the HRS portal.

If you are not a registered user and wish to request access, please contact your property's approved Signatory Authority for the system or contact KHC via email at pbcapropertycontactinformation@kyhousing.org.

All property owners/agents of PBCA properties with a current Housing Assistance Payment (HAP) contract are responsible for transmitting tenant and voucher data monthly to Kentucky Housing Corporation (KHC) using a site software that is compatible with the HUD Secure System, TRACS.

The Tenant Rental Assistance Certification System (TRACS) is an integration financial management system developed by the U.S. Department of Housing and Urban Development (HUD) to improve the fiscal control over Section 8 and other assisted housing programs.

As the CA assigned to oversee this Section 8 program we are required to provide property owner/agents with a final approved voucher report to be used in reconciling subsidy payments.  These reports are provided each month via the HRS. You can access current and historical data, as well as other helpful information.

Once an owner/agent has requested access and been approved by KHC as the Signatory Authority for their property and/or group of properties they can access all current and historical data maintained in the system and assign others within their company access based on each individual's business needs.

For further information regarding TRACS and owner responsibilities for transmitting tenant and voucher data please refer to the MAT User Guide.

Reconciling Monthly HAP

HAP reports must be reconciled every month prior to submitting the next voucher. KHC recommends that you follow these steps in order to reconcile all payments received:

  • Print a copy of the KHC-approved HAP report from the HRS homepage.
  • Compare the HAP report, line-by-line, to the amount the owner requested.
  • If there are any discrepancies, contact the HAP Compliance Specialist.
  • Make any adjustments on the next month's voucher request.

HUD Links:

Email Updates:

To better serve you in a timely manner, please provide a current email address for your property contacts. Access the Property Contact and Information forms and submit any necessary changes. It is very important that this information is current.