Welcome to the CA WebTRACS System
Current users may LOGIN here.
The owner must electronically transmit tenant and voucher files to KHC by the tenth day of the month prior to the month for which payment is requested. The MAT Guide provides instructions for how the owner should complete the voucher.
Voucher must be reconciled every month prior to submitting the next voucher.
To reconcile the voucher:
- Print a copy of the KHC-approved HAP Report from the CA WebTRACS homepage.
- Compare the HAP Report, line-by-line, to the voucher requested.
- If there are any discrepancies, contact the HAP Compliance Specialist.
- Make any adjustments on the next month's voucher request.
To assist you in software-related problems, please provide the name of the software, as well as the contact name, address, and phone number of the software vendor. Please access the Contact Us page for the current contact information.
To better serve you in a timely manner, please provide a current email address for all managers and management companies. Please access the Contact Us page for the current contact information.
When sending correspondence or mail to KHC, address envelopes to the managers or compliance specialist that has been assigned to the property.
||Attn: John Smith
1231 Louisville Road
Frankfort, KY 40601
TRACS is a system developed by HUD to help improve financial controls over assisted housing programs through the automating of manual procedures and the incorporation of automated controls.
TRACS collects certified tenant data for processing from owners and management agents of multifamily housing projects. The basis for these electronic submissions to TRACS is the form HUD-50059, Owner's Certification of Compliance with HUD's Tenant Eligibility and Rent Procedures, and the form HUD-52670, Housing Owner's Certification & Application for Housing Assistance Payments.
TRACS improves HUD's financial management by automating manual procedures and incorporating fiscal controls. All tenant data collected and stored in TRACS undergoes rigorous edits to ensure accuracy and compliance with eligibility rules. The tenant and contract data stored in the TRACS database is available to authorized users for on-line viewing/updating. Report and data retrieval capabilities are also available. Hotline support is provided to all owners, management agents, and contract administrators to answer basic questions related to tenant certification data submission and to provide technical assistance concerning the use of TRACS software.